On Aug 08, 2018 4:49 PM EDT Brenda Metterville changed a meeting of Library Trustees as follows:
Not Yet Availableto
BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY BOARD OF TRUSTEES Monday, August 13, 2018 Call meeting to order at 6:30 p.m. ATTENDANCE: Sally Brown (SB) Yes, Barbara Clancy (BC) Yes , Barbara Steadman (BLS) Yes, Jeanne Eaton (JE) Yes, Matt Bansfield (MB) No , Carol Plumb (CP) Yes, Brenda Metterville, (B) Yes. Review Minutes from July 9, 2018. Motion by , 2nd all in favor . Ratify Library payroll FY18 warrant dated May31, June 14, June 28, 2018. Ratify Library Expense FY18 warrants dated June 15, July 5, 2018. Ratify Library Book FY18 warrants dated May 16, May 30, June 15 and July 5, 2018 Motion by , 2nd by all voted in favor. 18 Common Street: Security and insurance. Meeting space for Friends, historical commission and book discussion. (Perhaps other town committees would like to use the meeting room, protocol?) The 40th Anniversary for the Apple Country Fair is this year. The Friends would like to have a book/tag sale in 18 Common Street (kitchen and barn) as fundraiser and for the curious townspeople to see. Outline a needs assessment for library, historical commission and Friends of the Library and other committees such as the lake association, (their records are stored in a private home). Task to inventory materials /furniture/equipment on 2nd floor of town hall, owned by historical commission. Draft survey for community to input: 1. Separate building behind library to meet needs. 2. An addition to library using only the library lot. 3. Purchasing adjacent property and use house to meet current needs and future. Recruit before September meeting adults with school age children to participate in building program. Security cameras no longer work. The sudden power outage on August 2 at 1:10 p.m. shut everything down and when power came back on the (outdated) system emits a high consistent screeching sound. MBLC ARIS report was submitted August 8. Copy available to peruse. Circulation of materials went up 3000, from FY17 26,000 to FY18 29,000 items in/out. Gate count is up by just over 1000 FY18, but Halloween we had 500 trick or treaters! MBLC Financial report is due in October. Other discussion? MEMO’s: Town hall ADA schedule: a) Wednesday 8/15/2018: Documents available b) Wednesday 8/22/2018: Site Walk Thru 9:00 - 9:30. c) Thursday 9/06/2018: Bids Due at 2:00 d) Thursday 9/20/2018: Notification of Selected Contractor. e) Monday 9/24/2018: Start of Construction, Notice to Proceed Issued. f) Monday 11/26/2018: Substantial Completion - 60 consecutive calendar days from date of Notice to Proceed. Special town meeting, articles must be submitted by Tuesday, September 11, 2018. STM, Friday, November 9, 6:30 p.m. Next meeting Monday, September 10
So that the meeting notice now reads:
| Town: | Brookfield, MA |
| Board: | Library Trustees |
| Time: | Monday August 13, 2018 6:30 PM EDT |
| Location: | Merrick Public Library |
| Agenda: | BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY BOARD OF TRUSTEES Monday, August 13, 2018 Call meeting to order at 6:30 p.m. ATTENDANCE: Sally Brown (SB) Yes, Barbara Clancy (BC) Yes , Barbara Steadman (BLS) Yes, Jeanne Eaton (JE) Yes, Matt Bansfield (MB) No , Carol Plumb (CP) Yes, Brenda Metterville, (B) Yes. Review Minutes from July 9, 2018. Motion by , 2nd all in favor . Ratify Library payroll FY18 warrant dated May31, June 14, June 28, 2018. Ratify Library Expense FY18 warrants dated June 15, July 5, 2018. Ratify Library Book FY18 warrants dated May 16, May 30, June 15 and July 5, 2018 Motion by , 2nd by all voted in favor. 18 Common Street: Security and insurance. Meeting space for Friends, historical commission and book discussion. (Perhaps other town committees would like to use the meeting room, protocol?) The 40th Anniversary for the Apple Country Fair is this year. The Friends would like to have a book/tag sale in 18 Common Street (kitchen and barn) as fundraiser and for the curious townspeople to see. Outline a needs assessment for library, historical commission and Friends of the Library and other committees such as the lake association, (their records are stored in a private home). Task to inventory materials /furniture/equipment on 2nd floor of town hall, owned by historical commission. Draft survey for community to input: 1. Separate building behind library to meet needs. 2. An addition to library using only the library lot. 3. Purchasing adjacent property and use house to meet current needs and future. Recruit before September meeting adults with school age children to participate in building program. Security cameras no longer work. The sudden power outage on August 2 at 1:10 p.m. shut everything down and when power came back on the (outdated) system emits a high consistent screeching sound. MBLC ARIS report was submitted August 8. Copy available to peruse. Circulation of materials went up 3000, from FY17 26,000 to FY18 29,000 items in/out. Gate count is up by just over 1000 FY18, but Halloween we had 500 trick or treaters! MBLC Financial report is due in October. Other discussion? MEMO’s: Town hall ADA schedule: a) Wednesday 8/15/2018: Documents available b) Wednesday 8/22/2018: Site Walk Thru 9:00 - 9:30. c) Thursday 9/06/2018: Bids Due at 2:00 d) Thursday 9/20/2018: Notification of Selected Contractor. e) Monday 9/24/2018: Start of Construction, Notice to Proceed Issued. f) Monday 11/26/2018: Substantial Completion - 60 consecutive calendar days from date of Notice to Proceed. Special town meeting, articles must be submitted by Tuesday, September 11, 2018. STM, Friday, November 9, 6:30 p.m. Next meeting Monday, September 10 |
| Scheduled By: | the automatic scheduling system |
| Posted At: | Jul 10, 2018 6:00 AM EDT |
| Last Modified: | Aug 08, 2018 4:49 PM EDT |