Information for Meeting of Select Board
Tuesday February 05, 2013 6:30 PM EST

Town of Brookfield
Selectmen's Agenda
Town Hall
Tuesday, February 5, 2013 – 6:30 pm

APPROVE PAYROLL WARRANT for 2/5/13: $
RATIFY EXPENSE WARRANT for 1/29/13: $34,984.22

APPROVAL OF SELECTMEN’S MINUTES:  1/22/13 regular; 1/29/13 special

Acknowledge Monthly Reports & Minutes of Other Departments:
Advisory Committee: 10/4/12; 10/31/12
CIPC: 12/5/12; 1/17/13

Announcements:
Brookfield Ecumenical Food Pantry:  The pantry is always looking for your help in the form of cash or donations.  Please contact either Louise Woodard at 508-867-3891 or Pauline Walker at 508-867-2281 to help your neighbors.  The Food Pantry is open every Wednesday and Saturday from 9:30 am to 11:00 am.

Brush Burning: Your Brookfield Fire Department announces that, starting January 15, permits for the outdoor burning of brush and forestry debris will be available. Permits will be issued until April 30. With this permit, you can only burn brush and forestry debris. The burning of leaves, tires, trash, stumps or building materials is prohibited and may result in the suspension of burning for the rest of the season or even fines. Burning is only allowed between the hours of 10am and 4pm.  These regulations are set by the state and are not subject to local control. (310 CMR 7.07)
     To obtain a permit call the dispatch office at 508-867-1066 between the hours of 7:30am and 12 Noon on the day you want to burn. The dispatcher will take some information and issue you a permit number. Do not call 9-1-1, the fire station, or the regular dispatch number. You do not need to go to the fire station.
     Each permit is only good for one day, as burning may be suspended from time to time due to weather, holidays, or Fire Department concerns.  Permits will not be available on Easter Sunday.
     You must have adequate means to put the fire out (sufficient help, shovels, and water) and the fire can be no closer than 75 feet from any structure. Local or State Fire officials may stop by to inspect the fire and make sure you have obtained a permit.
     We ask that everyone exercise common sense when burning brush and treat fire with the respect it requires, minimizing the potential for injury and property damage.

Town Clerk Announces:  The following deadlines are relative to the Annual Town Election which will be held on Monday, May 6, 2013:
•	Nomination papers are now available in the Town Clerk’s office;
•	Last day to obtain (from Town Clerk’s office) and return nomination papers: Mon., March 18th until 5:00 pm;
•	Last day for Registrars to certify nomination papers: Mon. Apr. 1st until 5:00 pm;
•	Last day for candidates to withdraw: Fri. Apr 1st until 5:00 pm by letter to Town Clerk;
•	Last day to register to vote at the Annual Town Election: Tue., Apr. 16th from 9:00 am to 8:00 pm (you may register to vote at anytime prior to this deadline at the Town Clerk’s office)
     The following are the positions that will be on the ballot and for which nomination papers may be taken out:  one 1-year term each for Moderator and Water Commissioner; one 3-year term each for Selectman, Assessor, Elementary School Committee, Tantasqua Regional School Committee, Town Clerk, Water Commissioner, Board of Health, Housing Authority, Cemetery Commissioner, Trustee for Shade Tree Funds, two 3-year terms each for Trustee for Merrick Public Library and Constable and one 5-year Planning Board position.
 
Administrative Assistant:  Resumes are being received for Administrative Assistant to the Selectmen until February 15, 2013.  A copy of the job description and advertisement may received from the Selectmen’s office (508-867-2930 x 10 or e-mail to dneylon@brookfieldma.us) and may be seen on the Town’s webpage at the link at the top of the page.

     Other announcements and more details on the above announcements are on the Town’s website:  www.brookfieldma.us and at www.mytowngovernment.org/01506. 

Public Access 

Agenda:

1.	6:45 pm	Presentation from Department Heads re: On-Line Bill Paying Program
2.	Requests for a Spring Special Town Meeting
3.	Reports from S. Frangiamore, Treasurer (credit cards, periodic reports, cash book, financial & personnel policies, Serial State House Note – fire truck, etc.)
4	Permission for Sunday Morning Club to use Hall on 2/24/13 for 13th Anniversary Party
5.	Permission for Mass Dash 2013
6.	Announcement of Radio Grant for Fire & Police
7.	Request from CIPC to hold a Department Head Meeting
8.	New Bridge Over Quaboag River On Route 148 – Status/Update and letter from Conservation Commission
9.	Review of Winter Parking Ban Policy
10.	Disposition of surplus property at former Lakeside Campgrounds
11.	Draft Charge For Committee To Determine Future Of Former Lakeside Campground
12.	Saw Mill Pond Dam project – Status/Update etc.
13.	Update/Status Of Policy Re: Volunteers & Class D Licenses – N. Thomo
14.	Update/Status Of On Request For Driving Records & Cori Checks – N. Thomo
15.	Continue discussion of new Veteran’s Tax Work Off Program – N. Thomo
16.	Discussion:  Medical Marijuana – R. Thomo
17.	FY 2014 Budget & ATM Articles Review/Discussion/Action (Police; Cemetery Commissioners)
18.	Comparison of Blackboard Connect with Red Zone – K. Karrmann
19.	Discussion:  Getting quotes re: General Insurance
20.

Correspondence:
1.	Thank you letter to PVPC from O’Connell’s
2.	Proposed legislation (H1902; H1899) re: School Transportation


Other:



EXECUTIVE SESSION(s) (#3, #6)

The items listed which may be discussed are those reasonably anticipated by the chair.  Not all items listed may in fact be discussed and other items not listed may be brought up for discussion as permitted by law.  Agenda times are subject to change.