Information for Meeting of Select Board
Tuesday May 07, 2013 6:00 PM EDT

Town of Brookfield
Selectmen's Agenda
Town Hall
Tuesday, May 7, 2013 – 6:30 pm


NOTE THIS MEETING WILL BEGIN WITH AN EXECUTIVE SESSION IN THE SELECTMEN’S OFFICE AT 6 PM; the rest of the meeting should begin about 6:30 pm in the Banquet Room

RATIFY PAYROLL WARRANT for 4/30/13: $162,596.64, and adjusted payroll warrant of ($255.86)
RATIFY EXPENSE WARRANT for 4/29/13: recreation revolving fund of $1,550.00
APPROVE EXPENSE WARRANT for 5/7/13: 

APPROVAL OF SELECTMEN’S MINUTES:  3/15/13, 4/8/13, 4/16/13

Acknowledge Monthly Reports & Minutes of Other Departments:
Highway Dept. March 2013		EMS April 2013	Custodian April 2013

ANNOUNCEMENTS:
	
	Treasurer Search Committee: Four at-large citizens are needed to serve on a Treasurer Search Committee.  The citizens should have backgrounds in municipal finance, accounting, data processing, banking, aw or other similar fields. Please submit a letter of interest to the Town Moderator.
Heritage Day: will be held Saturday, May 4, at noon on the Brookfield Common during the Massachusetts 15 Infantry Encampment and is a celebration to mark National Historic Preservation Month. The day’s encampment will include a food booth from members from the Knights of Columbus of Our Lady of the Sacred Heart Parish. The award and event are made possible through funding from the Brookfield Community Club and the Brookfield Cultural Council.
	Ceremony to honor William “Bill” Knight will be held on the Brookfield Town Common Friday, May 10 at 11 a.m.
Appointments; May and June are the time that the Selectmen traditionally make the appointments for the coming fiscal year.  If you want to be appointed (or re-appointed) to a committee or board, please let the Selectmen’s office know.  If you do not want to be re-appointed, please also let the Selectmen’s office know.
	Memorial Day Ceremony:  Mark your calendars for the Memorial Day Parade to be held on Monday May 27th.  The parade will commence at the Elementary School, march to the cemetery for a ceremony at10:30 and back to the Town Common for another ceremony at 11:30 am.  The parade is sponsored by the Cultural Council and is in memory of veterans of all wars.
	Brookfield Ecumenical Food Pantry: is always looking for your help in the form of cash or donations.  Please contact either Louise Woodard at 508-867-3891 or Pauline Walker at 508-867-2281 to help your neighbors.  The Food Pantry is open every Wednesday and Saturday from 9:30 am to 11:00 am.
	Clowning for Kidz Foundation Annual Poker Run and Family Fun Day Saturday, Aug. 18at St. Stan’s Polish Club, 144 South St. in West Warren. Registration will begin at 9:30 a.m. with coffee. Poker run is $20 per person; $200 for first place $100 for second and $50 for third. To get tickets in advance, contact Scot Mansfield at 413-896-2404.
	The Brookfield Historical Commission has elected to establish an annual award to promote and reward those people, companies or organizations that preserve and secure the historical style and significance of their building, landscape or cultural resource through preservation, renovation, or period sensitive new construction. This year’s award goes to Kermit and Jeanne Eaton for their tireless efforts in the conservation and preservation of landscape and buildings of The Oliver Crosby Homestead, one of the oldest homes in Brookfield. Their work on preserving this cultural heritage brings a true “sense of place” to our town.
	Other announcements and more details on the above announcements are on the Town’s website:  www.brookfieldma.us and at www.mytowngovernment.org/01506. 


Public Access 
 

Agenda:
1.	Reorganization of the Board
2.	6:35 p.m. By-Law Committee warrant article recommendations
3.	6:40 p.m. Agricultural Committee Right to Farm Bylaw recommendations
4.	6:45 p.m. Report from Chief Blanchard RE: Junk cars and CORI checks
5.	7 p.m. Changes to Fire Department Fleet/Disposal of 1960 Dodge Power Wagon
6.	7:15 p.m.: CIPC presentation
7.	Appoint new Treasurer
8.	Set joint meeting with Advisory Committee for 6 p.m. June 7 before STM/ATM
9.	Set joint meeting with Advisory Committee to review budget and articles/also finalize/sign warrant (May 14 @ 7 pm.?)
10.	Set Department Head Meeting
11.	Set Pole Petition hearing
12.	Set Rural 11 meeting
13.	Projects Pending/Priorities for BoS & “Point Person”/Department Liaison Designations
14.	Performance Reviews
15.	Crosswalk request
16.	Saw Mill Pond Dam Project Updates
17.	Volunteer Policies/Operation of Town Vehicles
18.	Town Hall Keys/Entry System
19.	Appointments/resignations: CIPC resignation/appointment - Appoint R. Heller to WRTA, QVCDC, Cable Negotiating Committee, Solar Committee – Resignation of C. Swanson
20.	Thank you letter to Rudy Heller 
21.	Sign HR agreement with K&P
22.	Sign Auditor Contract
23.	Sign CDBG Joint Application Authorization Form
24.	Ratify decision to allow financial team to use Town Counsel
25.	Comp time
26.	Review STM warrant articles and budget
a.	Remove Articles 36 & 37
b.	Explanation for Article 38
c.	Discuss Article 40 (Right To Farm)
d.	By-Law Committee bylaws (personnel, fees and junk cars)
e.	Add septic renewal to boxed items
f.	Decide on COLA raise for employees
g.	Budget line items

Correspondence:
PV Progress Report - Solar

Other:

Possible:

EXECUTIVE SESSION(s) (#2) (#3)

The items listed which may be discussed are those reasonably anticipated by the chair.  Not all items listed may in fact be discussed and other items not listed may be brought up for discussion as permitted by law.  Agenda times are subject to change.