Information for Meeting of Selectboard
Tuesday January 21, 2014 6:30 PM EST

PLEDGE OF ALLEGIANCE-
Call to Order: 
SCHEDULED APPOINTMENTS- 
6:30 P.M.	SMITTY’S PACKAGE STORE RE: Fire Inspection CANCELED 
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7:20 P.M.	EXECUTIVE SESSION M.G.L. C30A, S21 #3 SELECT BOARD ALONG TO DISCUSS TOWN ADMINISTRATOR CONTRACT

7:40 P.M.	EXECUTIVE SESSION M.G.L. C30A, S21 #3 TOWN ADMINISTRATOR CONTRACT WITH LYN SIMMONS-CANCELED 
SIGN TOWN ADMINISTRATOR CONTRACT OPEN SESSION

8:00 P.M.	EXECUTIVE SESSION M.G.L. C30A, S21 #3 SELECT BOARD ALONG TO DISCUSS HIGHWAY SUPERINTENDENT CONTRACT

8:20 P.M.	EXECUTIVE SESSION M.G.L. C30A, S21 #3 HIGHWAY SUPERINTENDENT CONTRACT WITH RANDALL KEMP 

8:50 P.M.	SIGN HIGHWAY SUPERINTENDENT CONTRACT

REGULAR BUSINESS
 OPEN TIME FOR PUBLIC- 
I.	APPROVAL OF MINUTES 01/07/14, 12/17, 11/26, 11/19, 07/15, 06/17, 05/14, 05/07, 05/06, 
II.	SIGNATURES
•	Payroll Warrant – nothing 
•	Bill Warrant – W14-30 $137,563.93
•	PCF’s: - see below
•	PRF’s: - Richard Fasoli, Fire Dept; Daniel Hurley, Fire Dept, Wayne Theroux, Fire Dept, Allan Torrey, Fire Dept, Zachery Bussiere, Police Dept, Alexandria Capen-Parizo, Dispatch, Lauren Mielke, Dispatch, 
•	One Day Permit –  Friends of Library Fund Raising 02-07-2014 (have not received app yet)
•	Appointments- nothing at this time
•	Letter of Agreement for District Local Technical Assistance from PVPC – Charlie will be here to answer any questions 

II.	INTERIM TOWN ADMINISTRATOR’S REPORT
Date of next special town meeting

III.	CALENDAR & ANNOUNCEMENTS
Upcoming Events/Meetings
	Select Board Meetings January 28th  , February 4th, 11th, 21st, and 25th at 6:30 p.m. Meeting Room on Main Floor at New Town Hall, 210 College Highway
	Angel Monument at Crossroads Park has been installed 12/12/2013 – dedication date TBD
	Wine With Friends, Friends of Edwards Public Library Feb 7th 5-7pm snow date Feb. 28, 5-7pm
IV.	SELECT BOARD UPDATE /LIAISON REPORTS 
Working meeting- Goals and Objectives schedule date
V.	ACTION LIST
•	McDougall to present draft of survey-for Employees to be reviewed by Select Board
VI.	DISCUSSION ITEMS
•	Discuss Ed Cauley’s return as a paid consultant to train new Highway Superintendent 
•	HCOG Aggregate Amendment
•	Follow up with Town Hall Communications, schedule next working meeting
•	Select Board Policies submitted for review  
Key and Lock Policy
Select Board Code of Conduct Policy
Establishment and Adoption of Policies
No Tolerance of Violence, Bullying or Harassment in the Workplace
VII.	ONGOING PROJECTS/ITEMS
Policies that have been created and submitted for review:
Building Use
Exit Interview (Proposed by PPPB)
Time Sheet
Review Posting of Meetings and Preparation of Agenda for Select Board
Board & Committee Handbook-has been sent to all and submitted to Select Board for approval at many meetings
*Employee Handbook-in process of completion has not been submitted
Financial Procedures Handbook-has been sent to all departments 10/11/2013 expecting responses in Jan 2014
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To be scheduled for discussion and or vote:
Select Board Goals and Objectives
Succession Planning - ongoing
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Other Boards, Committee and Departments Ongoing Projects-Update only
Housing Authority					Chapter 40R, Hilltown CDC and Housing Rehab

Planning Board						Smart Growth, Inclusionary Bylaw-on hold

Labrie Field & Design Use Committee			Where are we with project?

Public Safety Building Complex Committee		Contracting Town Counsel for cost of clearing up deed
							
Emergency Management				Citizen Crisis Awareness Program
							January 2014 (during the day)? Boh present, police, fire

Greenway Rail Trail					They contacted Kocot awaiting further information

Building Inspector 					Zoning Bylaws are in need of updating-new committee?
Personnel Policy Procedure Board	Status of updating the Wage Class Plan Exempt and Non Exempt
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Town Buildings Updates
New Town Hall:					Boiler and HVAC Maintenance
							Hand Washing Sink in Senior Center
							Fire Sprinklers
							Security Quotes for Cameras and Key Card
							Installation of handles on Front Door
							Installation of ADA door to Senior Center and Main Door 
Police Station:
Fire Station:
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Proposed Bylaws
Poultry/Manure
Solar