Information for Meeting of Select Board
Monday October 26, 2020 7:00 PM EDT

**updated 10/22/2020**
BERLIN SELECT BOARD MEETING
Monday, October 26, 2020 at 7:00 p.m.
Virtual Meeting Only in light of COVID-19 pandemic
Log-in information included below

NOTICES & AGENDA

NOTICES

VIRTUAL MEETING NOTICE:  Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place due to the outbreak of the Coronavirus 2019 (COVID-19) and as amended since, this meeting of the Town of Berlin Select Board will be conducted via remote participation to the greatest extent possible.

No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. The Town of Berlin will use best efforts to post an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting on:
The Town’s Webpage: http://www.townofberlin.com/berlin-tv 
The Town’s YouTube channel: https://www.youtube.com/user/townofberlintv 
Approved minutes will be posted to www.mytowngovernment.org/01503 

For this meeting, members of the public who wish to attend the virtual meeting may attend via the Zoom Webinar platform in one of two ways: (1) with both audio & video access, or (2) by telephone/audio only.

ZOOM VIRTUAL MEETINGS

Zoom Meetings provide remote meeting capability for meeting participants and audience members alike.  Meeting attendance can be achieved in one of two ways (either way, see log-in directions at the end of this meeting posting):

Video conference (recommended) – requires an Internet-enabled device with a camera and microphone (laptop, tablet, smartphone, or PC - there needs to be a camera and microphone to be seen, heard and hear discussion); or

Telephone only – By making a telephone call to a Zoom Meeting access telephone number and entering the meeting ID#.  You will be unable to see other meeting participants or any documents presented during the meeting.

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATIONS NOTICE: Attendees who may need accommodations should contact Town Administrator/ADA Coordinator Margaret Nartowicz at townadmin@townofberlin.com
at least 48 hours prior to the meeting.

EQUAL OPPORTUNITY NOTICE: The Town of Berlin does not discriminate on the basis of race, color, national origin, age, ancestry, sex, sexual orientation, gender identity, religion, creed, disability, veteran status, genetic information, homelessness, citizenship or any other class protected by state or federal law.”

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AGENDA

CALL TO ORDER

ANNOUNCEMENTS
Meetings of the Select Board are generally recorded for transmission on both the Berlin Cable Television Access Channel and YouTube.  Your voice, image and/or telephone number may be recorded.

APPROVAL OF MINUTES

October 19, 2020 – open session
October 20, 2020 - open session; quorum present for Traffic Safety Advisory Committee information session

CORRESPONDENCE
Confirm receipt of notice of retirement - Fran Gill, Berlin Family Food Pantry 
Conservation Commission member Louise Janda seeking recognition for Bob Blair regarding Fall 2020 Roadside Clean-Up efforts

GENERAL PUBLIC COMMENT

HEARINGS, APPOINTMENTS, AND PRESENTATIONS

7:10 PM - General Department Update - Building Commissioner Richard Hanks
7:15 PM - Historical Commission regarding status of (i) efforts to establish/update written Historical Commission’s policies and procedures; (ii) Bullard House structural study, and (iii) HVAC system installation for new Curatorial Building 
7:30 PM - Finance Committee to discuss (i) new Use of Free Cash Guidelines; (ii) request for joint meeting during FinCom’s Nov. 18 meeting regarding Riverbridge Development’s proposed Dec 2020 STM warrant articles

TOWN ADMINISTRATOR REPORT - online at:
	http://www.townofberlin.com/town-administrator/pages/town-administrator-reports 

OLD BUSINESS

Review and vote to include articles for the warrant for the December 5, 2020 Special Town Meeting 

NEW BUSINESS

Appoint John Mavretic to Select Board vacancy on Capital Planning Committee (term through 6/30/2022) 
Re-affirm James Holyoak and MJ Stades to Selectmen-appointed seats upon the Community Preservation Act Committee (CPA Committee) for terms through 6/30/2021 (and in light  of AG’s Oct. 16th approval of 2020 ATM Art 4 for creation of Town Bylaw to create CPA Committee)
2020  & 2021 Common Victuallers Licenses - 2 Ya, Inc., dba Mooyah, 48 Highland Common East, Hudson/Berlin, MA

BOARD QUESTIONS & COMMENTS 

EXECUTIVE SESSION – The Board will enter executive session pursuant to Massachusetts General Law Chapter 30A, Section 21 (a)(7) Review/Approval of three (3) sets of executive session meeting minutes: 

10/5/2020
10/13/2020
10/19/2020

And will return to open session thereafter:
  to further conduct its regular business meeting
  only to adjourn the meeting

ADJOURNMENT

Listed agenda items were reasonably anticipated by the Chair and may be discussed at the meeting. Other items not listed may also be brought up for discussion to the extent permitted by law. Items may be taken out of printed order. Meeting posted in accordance with the Open Meeting Law - M.G.L. Chapter 30A, §§ 18-25, inclusive.

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ZOOM WEBINAR: DIAL-IN INSTRUCTIONS

Please join us in one of 3 ways:

Webinar link: https://us02web.zoom.us/j/148969555 
Or iPhone one-tap US: +16465588656,,148969555#  or +13017158592,,148969555#
Or Telephone: Dial US: +1 646 558 8656  or +1 301 715 8592  Webinar ID: 148 969 555
Telephone caller codes:
*6 to turn on/off your phone microphone
*9 to ‘raise your hand’ from the audience.

Every effort will be made to note the order in which audience members have raised their hand to be ‘called upon’. Discretion to entertain comments and questions from the audience rests with the Chair pursuant to the Massachusetts Open Meeting Law. When recognized by the Chair, the caller must clearly state his/her name and address before asking a question or making a comment.

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