Information for Meeting of Library Trustees
Monday June 17, 2019 6:30 PM EDT

BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY
BOARD OF TRUSTEES
 Monday, June 10, 2019  Lack of Quorum, no action taken
Monday, June 17, 2019
Call meeting to order at 6:30 p.m.
ATTENDANCE:  Sally Brown (SB) , Barbara Clancy (BC), Traci Hill (TH), Matt Bansfield  (MB) , Carol Plumb (CP) , Shelby Hill (SOH), Brenda Metterville, (B) Yes. 
18 Common Street Committee; Donald Faugno, Lois O’Leary  
Documents available for review;
The Lease Agreement FY2019
Donald has drafted a collections and furniture, square footage usage of 18 Common Street for the CIPC, Trustees and commission.
Matt is working on the list of projects necessary according to the Home Inspection and prioritizing projects over a four-year period.
18 Common Street:  Current key holders are Matt Bansfield (Trustee), Margaret Aubin (Custodian), Carol Plumb (Trustee, Historical Commission & Community Club), Library staff, Brenda Metterville (Library Director), Donald Faugno (Historical Commission), Rosie Kadelski (Friends of the Library and Cultural Council), Karen Reynolds (Chair, Friends of the Library).
Organizations currently using 18 Common Street for meetings:  Banister Book Group, Brookfield Historical Commission, Friends of the Library, Brookfield Community Club, Brookfield Cultural Council, Girl Scouts, first and fourth grade field trip story time.
Review Minutes from May 13, 2019.  Motion by, 2nd, all in favor of edits approved.
Ratify Library payroll FY19 warrants dated, May 16 and May 30, 2019. 
Ratify Library Expense FY19 warrants, May 15 and 23, 2019.
Ratify Library Utilities (Nat. Grid gas). Laurie (New town accountant) has recommended applying to Advisory and BOS for Municipal Transfer. $650. As of May 30, 2019, this account has a deficit of $543.05, the May 6 invoice was $130.32.  This account was established FY19.
Ratify Library State Aid for 18 Common Street, May 15, 2019.
Ratify Library Book FY19 warrants dated, May 23 and June 4, 2019.
Motion by, 2nd, all voted in favor.
Town Meeting is Friday, June 14, 6:30 p.m. we have warrant for review.
Worcester Telegram and Gazette has been renewed. Started May 31 for 13 weeks.
Other business:  
The Friends of the Library received a $3000 donation from the Arthur H. and Elizabeth A. Jay Fund of Greater Worcester Community Foundation for “library needs.”
Discuss July and August meetings, we usually do not meet.
Next meeting will be Monday, July 8 at 6:30 p.m. or Monday, September 9 at 6:30 p.m.
 Reasonable accommodations for people with disabilities are available upon request. When making such a request, please include a description of the accommodation that you will need, including as much detail as possible, along with your contact information. Email requests to: brookfieldlibrary@gmail.com or call 508-867-6339.
In order to meet your request, please provide at least 7 days’ notice prior to the date that the accommodation is needed. Although every attempt will be made to provide the accommodation with less than 7 days’ notice, it may not be possible.

Motion to adjourn by 2nd, all in favor, approved.