Information for Meeting of Selectboard
Tuesday March 11, 2014 6:30 PM EDT

PLEDGE OF ALLEGIANCE-
Call to Order: 
SCHEDULED APPOINTMENTS- 
6:30 P.M.	JOINT MEETING WITH CON COM RE: Chapter 61A lots 1 and 2, Cook Road and County Road
6:40 p.m.	EXECUTIVE SESSION M.G.L. C30A, S21 #1 
7:00 P.M.	OPEN BACK INTO REGULAR SESSION
7:00 P.M.	GEOFF ROGERS HCOG RE: Municipal Electricity Aggregate 
		
 OPEN TIME FOR PUBLIC- 
I.	APPROVAL OF MINUTES 
II.	SIGNATURES
•	Payroll Warrant – 
•	Bill Warrant – 
•	PCF’s: - 
Jennifer Day, Treasurer/Collector Office, Assistant Collector and resignation from Council on Aging
•	PRF’s: - 
Posting for Highway Dept, Truck Driver/Heavy Equipment Operator and Transfer Station on call substitute
Posting for Council on Aging Dept, Volunteer Coordinator
•	One Day Permit – 
•	Annual Town Caucus Warrant 
•	Hampshire Council of Government Aggregate Amendment – 
•	Sign ECAT contract-
•	Chapter 61A lots 1 and 2, Cook Road and County Road-

II.	INTERIM TOWN ADMINISTRATOR’S REPORT
Consideration for next Special Town Meeting

III.	CALENDAR & ANNOUNCEMENTS
Upcoming Events/Meetings
	Select Board Meetings March 4th, 11th,  18th, and 25th at 6:30 p.m. Meeting Room on Main Floor at New Town Hall, 210 College Highway
	Angel Monument at Crossroads Park has been installed 12/12/2013 – dedication date TBD

IV.	SELECT BOARD UPDATE /LIAISON REPORTS 
•	Moulton to report findings with meeting departments in Town Hall

V.	ACTION LIST
•	McDougall to present draft of survey-for Employees to be reviewed by Select Board

VI.	DISCUSSION ITEMS
•	Town Hall Communications-see Select Board Updates
•	Select Board Policies submitted for review  
Key and Lock Policy
Building Use Policy
Select Board Code of Conduct Policy
Establishment and Adoption of Policies
No Tolerance of Violence, Bullying or Harassment in the Workplace

VII.	ONGOING PROJECTS/ITEMS
Policies that have been created and submitted for review:
Building Use Policy
Exit Interview (Proposed by PPPB)
Time Sheet
Review Posting of Meetings and Preparation of Agenda for Select Board
Board & Committee Handbook-has been sent to all and submitted to Select Board for approval at many meetings
*Employee Handbook-in process of completion has not been submitted
Financial Procedures Handbook-has been sent to all departments 10/11/2013 expecting responses in Jan 2014
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To be scheduled for discussion and or vote:
Select Board Goals and Objectives
Town Administrator Goals and Objectives
Succession Planning – ongoing
Emergency Management position
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Other Boards, Committee and Departments Ongoing Projects-Update only
Housing Authority					Chapter 40R, Hilltown CDC and Housing Rehab

Planning Board						Smart Growth, Inclusionary Bylaw-on hold

Labrie Field & Design Use Committee			Where are we with project?

Public Safety Building Complex Committee		Contracting Town Counsel for cost of clearing up deed
							
Emergency Management				Citizen Crisis Awareness Program
							TBD Joint meeting with BoH, Police and Fire

Greenway Rail Trail					They contacted Kocot awaiting further information

Building Inspector 					Zoning Bylaws are in need of updating-new committee?
Personnel Policy Procedure Board	Status of updating the Wage Class Plan Exempt and Non Exempt

Master Plan Implementation Committee
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Town Buildings Updates
New Town Hall:					Boiler and HVAC Maintenance
							Hand Washing Sink in Senior Center
							Fire Sprinklers
							Security Quotes for Cameras and Key Card
							Installation of handles on Front Door
							Installation of ADA door to Senior Center and Main Door 
Police Station:
Fire Station:
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Proposed Bylaws
Poultry/Manure
Solar