Information for Meeting of Selectboard
Tuesday February 11, 2014 6:30 PM EST

PLEDGE OF ALLEGIANCE-
Call to Order: 
SCHEDULED APPOINTMENTS- 
6:30 P.M.	RANDALL KEMP, HIGHWAY SUPERINTENDENT RE: CONFLICT OF INTEREST FORM (sign form in sig folder)

6:40 P.M.	KATHY LYNCH FROM ECAT RE: Channel 5 Southampton 

7:00 P.M.	EXECUTIVE SESSION M.G.L. C30A, S21 #1 TO DISCUSS COMPLAINT AGAINST PUBLIC OFFICIAL AND/ OR EMPLOYEE
	(two separate sessions)
7:30 P.M.	EXECUTIVE SESSION M.G.L. C30A, S21 #1 TO DISCUSS COMPLAINT AGAINST PUBLIC OFFICIAL AND/ OR EMPLOYEE

8:00 P.M.	REGULAR BUSINESS
	
 OPEN TIME FOR PUBLIC- 

I.	APPROVAL OF MINUTES 
II.	SIGNATURES
•	Payroll Warrant – 
•	Bill Warrant – nothing at this time
•	PCF’s: - nothing at this time
•	PRF’s: - nothing at this time
•	One Day Permit – nothing at this time
•	Town Administrator Contract-Please sign 
•	Hampshire Council of Government Aggregate Amendment  

II.	INTERIM TOWN ADMINISTRATOR’S REPORT
Consideration for next Special Town Meeting

III.	CALENDAR & ANNOUNCEMENTS
Upcoming Events/Meetings
	Select Board Meetings February 18th and 25th  March 4th, 11th,  18th, and 25th at 6:30 p.m. Meeting Room on Main Floor at New Town Hall, 210 College Highway
	Angel Monument at Crossroads Park has been installed 12/12/2013 – dedication date TBD

IV.	SELECT BOARD UPDATE /LIAISON REPORTS 
•	Moulton to report findings with meeting departments in Town Hall



V.	ACTION LIST
•	McDougall to present draft of survey-for Employees to be reviewed by Select Board

VI.	DISCUSSION ITEMS
•	Town Hall Communications-see Select Board Updates
•	FY15 Budgets for review- due to Finance Committee February 18th.
•	Select Board Policies submitted for review  
Key and Lock Policy
Building Use Policy
Select Board Code of Conduct Policy
Establishment and Adoption of Policies
No Tolerance of Violence, Bullying or Harassment in the Workplace
VII.	ONGOING PROJECTS/ITEMS
Policies that have been created and submitted for review:
Building Use Policy
Exit Interview (Proposed by PPPB)
Time Sheet
Review Posting of Meetings and Preparation of Agenda for Select Board
Board & Committee Handbook-has been sent to all and submitted to Select Board for approval at many meetings
*Employee Handbook-in process of completion has not been submitted
Financial Procedures Handbook-has been sent to all departments 10/11/2013 expecting responses in Jan 2014
________________________________________
To be scheduled for discussion and or vote:
Select Board Goals and Objectives
Town Administrator Goals and Objectives
Succession Planning – ongoing
Emergency Management position
________________________________________
Other Boards, Committee and Departments Ongoing Projects-Update only
Housing Authority					Chapter 40R, Hilltown CDC and Housing Rehab

Planning Board						Smart Growth, Inclusionary Bylaw-on hold

Labrie Field & Design Use Committee			Where are we with project?

Public Safety Building Complex Committee		Contracting Town Counsel for cost of clearing up deed
							
Emergency Management				Citizen Crisis Awareness Program
							TBD Joint meeting with BoH, Police and Fire

Greenway Rail Trail					They contacted Kocot awaiting further information

Building Inspector 					Zoning Bylaws are in need of updating-new committee?
Personnel Policy Procedure Board	Status of updating the Wage Class Plan Exempt and Non Exempt
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Town Buildings Updates
New Town Hall:					Boiler and HVAC Maintenance
							Hand Washing Sink in Senior Center
							Fire Sprinklers
							Security Quotes for Cameras and Key Card
							Installation of handles on Front Door
							Installation of ADA door to Senior Center and Main Door 
Police Station:
Fire Station:
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Proposed Bylaws
Poultry/Manure
Solar