Information for Meeting of Select Board
Monday June 16, 2014 7:00 PM EDT

*UPDATED 6/16/2014*
APPOINTMENTS:  
7:15 p.m. –Maryanne MacLeod re: creation of ad hoc Berlin Pipeline Study Committee & setting July or August presentation date for Tennessee Gas Pipeline Company - Vote
7:30 p.m. – Inspectors re: finalizing job description for Inspector/Land Use Clerk - Vote
7:45 p.m. – Recreation Committee Chair Rob MacKay re: playing field treatments
8 p.m. – Virginia Maki re: re-negotiation of Sawyer Hill/Eco Village LIP Agreement

NEW BUSINESS:  
1)	Approval of meeting minutes - Vote
2)	Approval – use of reverse 911 system to dial delinquent dog owners on license renewals- Vote
3)	Approval of Mass. Housing Partnership app. for 40B technical assistance - Vote
4)	Acceptance of Margaret Bergen resignation from Council on Aging – Vote
5)	Approval of Rescue Squad appointments: (a) Bridget Boyle, and (b) Michelle Deveau – Votes
6)	Annual appointments - Vote
7)	Approval of $601.64 in FY15 MV excise tax refunds - Vote
8)	Approval of bill schedules: (a) 1870 Town Hall Revolving, and (b) Selectmen’s -Expenses – Votes
9)	As acting Personnel Comm., discuss 2014 Personnel Step/Merit Review for Admin. Sec. – Vote
10)	As Personnel Committee, approval of FY15 “Current Step & Level for Town Employees” listing – Vote
11)	Approval of scope for public safety study - Vote 
12)	Approval of Board of Fire Engineer recommendation to surplus the 1996 Pierce Cab & Chassis/1982 Hahn Body Aerial & Body via Municibids.com - Vote
13)	Approval of appointment of Dennis Bartlett as Assistant Sign Officer – Vote
14)	Update - Benderson Development April 10 questions re: FY14 mitigation invoice 
15)	Update - status of NEFC proposed River Road West soccer field project status
16)	Discuss Bob & Bonnie Covell request to enter town land for septic replacement project
17)	Discuss scheduling negotiations with Building Inspector re: services contract
18)	Review May 2014 monthly reports: (a) Berlin Family Food Pantry, (b) Berlin Police Department, (c) Berlin Fire Department
19)	Review June 9 letter from Spencer Town Administrator on collaborative effort between communities negatively affected by Chapter 70, 71 and 74 requirements
20)	Approval of DHCD subsidized housing inventory – Vote
21)	Miscellaneous correspondence:  
  a)	Announcement of June 21nd retirement party for Duncan Baum (Berlin P.D.)
  b)	National Grid June 3 letter regarding evaluation of program efficacy
  c)	Accountant/Administrative Secretary email re: HVAC issue in Town Offices
  d)	MMPA June 3 communications re: Unemployment Insurance fraud issue
  e)	Assabet Valley RSD June 4 memo re: School Committee Re-organization
  f)	Municibid.com June 5 posting for surplus Highway mower
  g)	Town Counsel June 5 email re: Ethics/OpenMeetingLaw/PublicRecords workshop
  h)	DOR/DLS June 5 City & Town e-alert
 i)	Tufts U. June 8 quarantine notice (10-day) for cat on Turner Road
  j)	Treasurer/Admin. Secretary June 9 emails re: insurance for vacant tax-taken homes
  k)	Building Inspector notice of June office closings
  l)	Civilian Fire Fatality Notification for U.S. Fire Administration, June 1-7
  m)	State notice of availability of 4th round MassWorks Infrastructure Program grants
  n)	Building Inspector June 10 DHCD report of 2013 single family homes constructed
  o)	Feedback on IT concerns: (i) Accountant, and (ii) Treasurer
  p)	Treasurer’s June 11 email regarding local option meal tax and school lunches
  q)	Accountant June 11 email regarding pay/step increases
  r)	1870 Town Hall May 2014 expenses/events/income reports
  s)	New AT&T Account Manager June 11 introductory email
  t)	BMS 5th grade Lip Synch contest flier
  u)	Clayton Duggan June 12 email re: evidence of campfire at SuAsCo
  v)	Treasurer’s June 12 email to Nouria Energy regarding local option meal tax 
  w)	Wrentham Historical Comm. June 12 re: ancient photos & Berlin Historical response 
  x)	MMA/Constellation Energy seminar schedule
  y)	OARS June 2014 newsletter
  z)	Berlin Fire Dept. June 6 memo re: Volunteer Fire Assistance (VFA) Grant app
  aa)	CMRPC June 11 letter re: energy services partnership with Hampshire Council
  bb)	Building Inspector June 11 letter to Berlin Auto Parts re: storage building application
  cc)	Copy of June 11 Finance Committee RFT approval for Town Counsel
  dd)	Fire Chief June 12 letter regarding personal leave June 14-20
  ee)	Treasurer June 13 email regarding Gates Pond Road tax taking
  ff)	Notice of possible exposure to rabies, dated June 15
  gg)	June 16 complaint re patrol activity
  hh)	June 16 request for report re: June 7 Lyman Road incident
  ii)	Data Systems Coordinator’s invitation to attend Data Systems forum with agenda; Assessor Admin. response
  jj)	Accountant June 16 email to Tahanto Supt. regarding error in FY15 assessment letter
22)	Executive Session – Litigation strategy – Johnston v Berlin (Maplewood Farm)

OLD BUSINESS: 
• Town Counsel opinion: (1) EarthWorks Permits for 40Bs 
• Tolman Property groundwater concerns 
• Remote Meeting Participation for municipal boards & committees
• Appointments: (a) Inspector of Wires; (b) Inspector/Land Use Clerk 
• Town Offices technical concerns – email stability, scanning abilities, storage needs • Volunteers Needed: ADA Committee (1); Recreation Committee (1); Personnel Committee (3); Zoning Board of Appeals (1 Associate Member vacancy); Cable Advisory Committee (1)