| Agenda: | BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, March 18, 2019
Call meeting to order at 6:30 p.m.
ATTENDANCE: Sally Brown (SB) , Barbara Clancy (BC) No, Barbara Steadman (BLS), Matt Bansfield (MB), Carol Plumb (CP), Shelby Hill (SOH), Brenda Metterville, (B) Yes.
Terms: Barbara S. and Sally 2019—Barbara C. and Shelby 2020—Matt and Carol, 2021
18 Common Street Committee; Donald Faugno Traci Hill, Lois O’Leary
Friends of the Library planned fundraisers: May--Silent Auction, June--Book and yard sale, June –The Secret Lives of Owls program in barn, entrance fee/$5.00 per person, $20 /family.
Brenda has emailed Dave Cole for assistance with estimates for ADA issues at 18 Common Street.
Meeting with the CIPC, on Tuesday, April 9 at 11:00 a.m. Discussion points
• Most important: Adjacent property to the library.
• The library has 2500 square feet. By combining the library and commission historic collections we create a vibrant historic collection of Brookfield’s history and convenient place to display it. This move will free 70 square feet in the library.
• The importance of more meeting space: town appointed committees who meet and store town owned equipment in private homes. Current organizations meeting at 18 Common Street include: Friends of the Library, Historical Commission, Library’s Book Group, Community Club, and Dynamics of Democracy high school senior with Don Faugno for historical commission.
• Examples of additions/renovations—North Brookfield, long established historical museum on third floor had to move out (is now housed in the basement of a town owned building with less than half of previous space at the library), upon opening new/renovated operating costs so high town would not fund more staff. Ashby (pop.3300)
• Circulation for January 2019, January 2018
North Brookfield 1,918 1,939 13,000sq 2007 renovation $4.1million
Ashby 1,073 874 11,200sq 2007 addition/reno $2.8
Brookfield 2,432 2,252 2,500 square feet
TOTAL Circs for FY18, Brookfield—26,490, North Brookfield—24,295, Ashby—11,598
18 Common Street: Current key holders are Matt Bansfield (Trustee), Margaret Aubin (Custodian), Carol Plumb (Trustee, Historical Commission & Community Club), Library staff, Brenda Metterville (Library Director), Donald Faugno (Historical Commission), Rosie Kadelski (Friends of the Library).
Review Minutes from February 11, 2019. Motion by, all in favor.
Ratify Library payroll FY19 warrant dated, February 21 and March 7, 2019
Ratify Library Expense FY19 warrants, February 13, 20, and 26, 2019.
Ratify Library Utilities (Nat. Grid gas),February 13, 2019. NOTE: bill was 509.30, balance in acct. 361.43, Brenda sent email to Kerri Town Accountant regarding this issue.
Ratify Library State Aid for 18 Common Street, Bills not rec’d yet. 2019.
Ratify Library Book FY19 warrants dated, February 20 and March 5 2019.
Motion by, all in favor.
FY2020 Budget meeting with the CIPC, Tuesday, April 9 at 11:00 a.m. at 18 Common Street.
Brenda attended Level Fund Night at the town hall, we are level funded with no increase in our book budget.
Annual notice to all Municipalities regarding Conflict of Interest Laws, some certificates are completed. We have until the April 5 deadline to complete and submit to Town Clerk, Mike Seery. Some still need to be completed.
Other business?
Next meeting will be Monday, April 8 at 6:30 p.m.
Motion to adjourn by, all in favor. |