Information for Meeting of Select Board
Monday December 15, 2014 7:00 PM EST

**UPDATED 12/15/2014**
APPOINTMENTS: 
7:15 p.m. – Worcester Sand & Gravel and WW Construction regarding Earth Importation request	

NEW BUSINESS:
1.	Approval of meeting minutes – Vote
2.	Approval of Reserve Fund Transfer request for FY15 for Personnel Committee/Expenses – Vote
3.	Approval of letter to return unused $5,000 Reserve Fund Transfer for Selectmen/Expenses - Vote
4.	Discussion regarding (i) scheduling Fire, Police, Rescue and Highway FY16 Budget reviews and (ii) cancelling Dec. 29 Selectmen’s meeting – Vote(s)
5.	Discussion regarding Accountant’s request for confirmation of Town Counsel budget reduction for FY16 
6.	Approval of FY16 Budget Summary Request Forms– (i) ZBA; (ii) Building Inspector; (iii) Rescue, (iv) EMD, (v) Agricultural Commission, (vi) Selectmen - Vote(s)
7.	Approval of FY16 Capital Request Form – Energy Committee – Vote
8.	As sitting Personnel Committee, approval of 2014 Step/Merit Reviews – Vote(s)
9.	Discussion regarding Town impact of: (i) MA Sick Leave Law; (ii) MA Domestic Violence Leave Act and consideration of draft Town Counsel policy and/or AG’s advisory on same – Vote(s)
10.	Discussion regarding CMRPC request for meeting time & Berlin representative(s) for regionalized HR study project – Vote 
11.	Discussion regarding Inspector/Land Use Clerk payroll; comp. time
12.	Approval of contract for 1870 Town Hall construction and design documents for elevator/curatorial building project – Vote
13.	Discussion regarding timing for Town Barn project
14.	Discussion regarding procurement officer and CommBuys 
15.	Discussion regarding 2015 DLTA call for applications
16.	Discussion regarding Building Inspector contract addendum
17.	Webmaster request to purchase app for merged Facebook feed streaming on Town website homepage
18.	Accountant’s time-off request -Vote
19.	Approval of 2015 licenses: 
a.	All Alcohol Liquor [on premises]: (i) Victualer’s Service Corporation dba Berlin Country Club, 25 Carr Road; (ii) Berlin Commercial Realty LLC dba The Flat Penny, 263 West Street
b.	All Alcohol Liquor [off premises]: (i) Berlin Liquors, LLC, 59 River Road West; (ii) Daigneault’s Liquor, Inc., 264  West Street
c.	Beer & Wine [off premises]: RWJ Beverage (MA) LLC dba The Wine Cellar, 1 Highland Common West
d.	Common Vicutaller’s: (i) Victualers Service Corporation dba Berlin Country Club, 25 Carr Road; (ii) Berlin Commercial Realty LLC dba The Flat Penny, 263 West Street
e.	Entertainment: Berlin Commercial Realty LLC dba The Flat Penny, 263 West Street
f.	Class I: (i) Wheeler’s Garage, 75 Carter Street
20.	Miscellaneous Correspondence:
a.	December 8, 2014 Special Town Meeting Proceedings 
b.	Draft FAC minutes from Dec. 9 meeting
c.	Building Inspector Dec. 1 Certificate of Inspection for Town Offices & Public Safety Complex, 23 Linden Street
d.	Building Inspector Dec. 8 letter regarding inspection concerns with public safety complex
e.	Town Counsel opinion regarding STM procedure
f.	Lori Fearebay Volunteer Application Form – COA vacancy
g.	T&G article “Preserving History – New Life Envisioned for Tyler Farm”
h.	Treasurer email of Friday newspaper articles
i.	MRI email regarding selectmen interviews
j.	Selectman Bickford email regarding common driveways
k.	Treasurer email regarding receipt of MassWorks payments
l.	Accountant and Admin. Secretary time-off requests
m.	Fire Chief email regarding IT support from Bryley Systems
n.	MACC email regarding Kinder Morgan project update
o.	1870 Town Hall: (i) accounting spreadsheets; (ii) e-newsletter
p.	Charter Communications Dec. 5 letter re digital conversion, emergency contact request, fact sheet and FCC license transfer status
q.	MA Sustainable Communities conference announcement
r.	Dec. 9 UMASS McCormack Impact newsletter
s.	Email regarding Presidential declaration of Dec. 26, 2015 as a federal holiday
t.	Emails regarding scheduling follow-up meeting regarding Riverbridge LAU application following Town Counsel review
u.	495/MetroWest Partnership Dec. 10 letter  & Dec. 15 email update
v.	Announcement regarding WCSA meeting at MMA annual meeting
w.	CMRPC email with draft CMMPO MOU “Memorandum of Understanding relating to the Comprehensive, Continuing, Cooperative Transportation Planning Process for the Central Massachusetts Region”
x.	CMRPC freight rail planning project initiative - request for participation by interested parties
y.	US Census Bureau Dec. 15 request for information regarding Boundary and Annexation Survey
z.	Accountant request for original documentation regarding Fire Insp. payment percentage (Auditor request)
21.	Executive Session – strategy in preparation for neg. with nonunion personnel, MGL Ch. 30A, Sec. 21(a)(2).

OLD BUSINESS: 
•	Tolman Property groundwater concerns 
•	Town Offices IT – management, email stability, scanning, storage needs 
•	Highland Commons mitigation funds disbursement policy/process
•	Senior/Veteran Work Off programs