| Agenda: | BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, April 8, 2019
Call meeting to order at 6:30 p.m.
ATTENDANCE: Sally Brown (SB) Y , Barbara Clancy (BC), Barbara Steadman (BLS) Yes, Matt Bansfield (MB), Carol Plumb (CP), Shelby Hill (SOH), Brenda Metterville, (B) Yes.
Terms: Barbara S. and Sally 2019—Barbara C. and Shelby 2020—Matt and Carol, 2021
18 Common Street Committee; Donald Faugno Yes, Traci Hill, Lois O’Leary
Friends of the Library planned fundraisers: May--Silent Auction, June--Book and yard sale, June –The Secret Lives of Owls program in barn, entrance fee/$5.00 per person, $20 /family.
Brenda has emailed Dave Cole for assistance with estimates for ADA issues at 18 Common Street. Dana ideas about ADA bathroom and compliance. Brenda has not heard from Dave yet.
Meeting with the CIPC, on Tuesday, April 9 at 11:00 a.m. Discussion points are as follows:
2 Different discussions—best estimates we have for priorities for the building, Brad Green, ADA bathroom,, handle on the costs. Short term gain, space in the library, long term more important for the historical commission, selling point. Cataloging Elm Hill Farm. Multiple uses is important to explain.
• Most important: Adjacent property to the library.
• The library has 2500 square feet. By combining the library and commission historic collections we create a vibrant historic collection of Brookfield’s history and convenient place to display it. This move will free 70 square feet in the library.
• The importance of more meeting space: town appointed committees who meet and store town owned equipment in private homes. Current organizations meeting at 18 Common Street include: Friends of the Library, Historical Commission, Library’s Book Group, Community Club, and Dynamics of Democracy high school senior with Don Faugno for historical commission.
• Examples of additions/renovations—North Brookfield, long established historical museum on third floor had to move out (is now housed in the basement of a town owned building with less than half of previous space at the library), upon opening new/renovated operating costs so high town would not fund more staff. Ashby (pop.3300)
• Circulation for January 2019, January 2018
18 Common Street: Current key holders are Matt Bansfield (Trustee), Margaret Aubin (Custodian), Carol Plumb (Trustee, Historical Commission & Community Club), Library staff, Brenda Metterville (Library Director), Donald Faugno (Historical Commission), Rosie Kadelski (Friends of the Library).
Review Minutes from March 18, 2019. Motion by, 2nd, all in favor of edits approved.
Ratify Library payroll FY19 warrant dated, March 21 and April 2, 2019
Ratify Library Expense FY19 warrants, March 19, 2019.
Ratify Library Utilities (Nat. Grid gas),February 13, 2019. NOTE: bill was 509.30, balance in acct. 361.43, Brenda sent email to Kerri Town Accountant regarding this issue.
Ratify Library State Aid for 18 Common Street,. 2019.
Ratify Library Book FY19 warrants dated, April 3, 2019.
Motion by, 2nd, all in favor.
FY2020 Budget meeting with the CIPC, Tuesday, April 9 at 11:00 a.m. at 18 Common Street.
Worcester Telegram and Gazette saga.
Other business:
Next meeting will be Monday, May 13 at 6:30 p.m.
Motion to adjourn by, 2nd, all in favor, approved. |