| Agenda: | BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY
Felton-Heller House
BOARD OF TRUSTEES
AGENDA
January 9, 2023
ATTENDANCE at Library Annex: Chair, Shelby Hill (SOH), Secretary, Erica Robert (ER), Sally Brown (SB), Barbara Clancy (BC), Carol Plumb (CP), Rebecca Morin (RM)
Monday, January 9, 6:30 p.m. call meeting to order at the library p.m.
Review minutes from Monday, November 14, 2022. Motion to accept by 2nd, all in favor.
Ratify Library Payroll warrants FY23 November 24, December 1, 8 and 22, 2022 and January 5, 2023.
Ratify Library Expense FY23 November 24, December 1, 8 and 22, 2022 and January 5, 2023.
Ratify Library Utilities FY23 November 24, December 1, 8 and 22, 2022 and January 5, 2023.
Ratify 18 Common Street Expenses FY23 November 24, December 1, 8 and 22, 2022 and January 5, 2023.
Ratify Library Books warrants dated FY23 November 24, December 1, 8 and 22, 2022 and January 5, 2023.
Motion to approve to ratify all payments by , 2nd, all voted in favor.
Library
Contracts for Brenda and Julia are attached for review and edits are available as an attachment. Brenda has a letter from Mass. Board of Library Commissioners confirming the Board of Trustees authority to create and sign a contract with library employees. MGL Ch. 78 Sec. 34.
Although Jack Mahan, from Amherst repaired the slate roof the week of July 15 to Saturday, July 23, he came out in November with his lift when we informed him it was still leaking. He spent the day caulking and waterproofing the hot spots, around the chimney, northside gutter system and the south ramp side door.
The library closed Friday, December 16 for repairs and will hopefully reopen on Tuesday February 14. The old carpet has been removed and will be replaced. Larger areas of damp plaster were removed this time and 3 other areas in the gallery on the south side of he building will be repaired. Servicemaster came in on Friday December 16 and was finished with demo and mitigation by Friday, December 30. BlueSky general contractors are scheduled for Tuesday, January 3.
Brenda has collected copies of the front and back of National Grid bills from previous years to submit for reimbursement from the insurance company. The November-December bill was over $900. for the library.
Library Annex
Meeting room policy has been emailed to key holders. All signature pages have been submitted.
We moved furniture and moved museum materials upstairs and the larger meeting room downstairs. The major use of the Annex is meeting rooms and this move will make easier accessibility for town organizations. Exterior motion lights are working great on the porch and driveway.
Matt Bansfield cleaned the gutters on both the buildings and will invoice us for half the amount. although he cleaned them on both buildings, we have not received an invoice.
Reasonable accommodations for people with disabilities are available upon request. When making such a request, please include a description of the accommodation that you will need, including as much detail as possible, along with your contact information. Email requests to: brookfieldlibrary@gmail.com or call 508-867-6339. In order to meet you request, please provide seven days’ notice prior to the date that the accommodation is needed. Although every attempt will be made to provide the accommodation with less than seven days’ notice, it may not be possible.
Next Trustees meeting is Monday, February 13 at 6:30 p.m. Library Annex
Motion to adjourn at pm motion, 2nd, all voted in favor. |