Information for Meeting of Library Trustees
Wednesday May 17, 2023 6:30 PM EDT

BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY
Felton-Heller House
BOARD OF TRUSTEES
AGENDA


ATTENDANCE at Library: Chair, Shelby Hill (SOH) , Secretary, Erica Robert (ER) , Sally Brown (SB), Barbara Clancy (BC) , Carol Plumb (CP),  Rebecca Morin (RM) , Julia Taylor (JT) , Brenda Metterville (B)
Monday, May 8, 6:30  p.m.cancelled (lack of quorum), rescheduled for Wednesday, May 17 at 6:30 pm call meeting to order at the library 
Review minutes from Monday, April 10, 2023.  Motion to approve  2nd all in favor. . 
Ratify Library Payroll warrants FY23 April 13 and 27, 2023.
Ratify Library Expense FY23  April 13 and 27, 2023
Ratify Library Utilities FY23  April 13 and 27, 2023
Ratify 18 Common Street Expenses FY23  April 13 and 27, 2023
Ratify Library Books warrants dated  FY23  April 13 and 27, 2023
Motion to approve to ratify all payments by ,  2nd , all voted in favor
Library
Thursday, May 18 at 6:45 pm at BES for Public Presentation of the Budget for FY24.
FY2024 Budget has been submitted to the Town Administrator.  Annual Town Meeting is Thursday, June 1.  Year End  FY2023 memorandums are available for review.
We have posted a part time position for a Library Assistant for Saturdays and 3 hours per week, a total of 6 hours per week.  We have had 2 staff members resign during COVID and need to be replaced for assistance to current staff.  We have 3 applicants and they will interview them during the first week of April. Update– both (2) applicants have withdrawn so we have reposted to MBLC to stay open until the position is filled. We will be Interviewing a fourth applicant this week.
Brenda emailed Lee Z, MIIA insurance company on March 2, for recap information (still do not have it) and March 30  to fix blotchy paint. Paint was fixed and repainted on Monday, April 10, 2023.  Project is complete.  
Mark Shimansky completed rebuilding the concrete skirt around the foundation of the north and east sides of the building.  Loam was put down and reseeded.
Programs for the library have started up again;  Knitting Club, Chess Club (students), and book discussion.
Library Annex
We moved furniture and moved museum materials upstairs and the larger meeting room to downstairs.  The major use of the Annex is meeting rooms and this move will make easier accessibility for town organizations.  Exterior motion lights are working great on the porch and driveway.
Reasonable accommodations for people with disabilities are available upon request.  When making such a request, please include a description of the accommodation that you will need, including as much detail as possible, along with your contact information.  Email requests to:  brookfieldlibrary@gmail.com or call 508-867-6339.  In order to meet you request, please provide seven days’ notice prior to the date that the accommodation is needed.  Although every attempt will be made to provide the accommodation with less than seven days’ notice, it may not be possible.
Next Trustees meeting is Monday, June 12  at 6:30 p.m.  Library.
Motion to adjourn at pm motion  2nd,  all voted in favor.