Information for Meeting of Library Trustees
Monday March 20, 2023 6:30 PM EDT

BANISTER MEMORIAL HALL, MERRICK PUBLIC LIBRARY
Felton-Heller House
BOARD OF TRUSTEES
AGENDA
Monday, March 13, canceled due to lack of quorum 2023
Monday, March 20, 6:30 p.m.

ATTENDANCE at Library: Chair, Shelby Hill (SOH) , Secretary, Erica Robert (ER) , Sally Brown (SB), Barbara Clancy (BC) , Carol Plumb (CP),  Rebecca Morin (RM) , Julia Taylor, Brenda Metterville, Brad Kadelski, Select Board Liaison. Kaitlin Servant, Advisory Board
Monday, March 13, 6:35  p.m. call meeting to order at the library.
Brad is the Liaison from the Board of Selectmen, Kaitlin Servant and has requested to be on our agenda for some clarity on the Fy24 budget we have submitted.
Review minutes from Monday, February 13, 2023.  Motion to approve  2nd all in favor. . 
Ratify Library Payroll warrants FY23 March 2, 2023.
Ratify Library Expense FY23 March 2, 2023.
Ratify Library Utilities FY23 March 2, 2023 .
Ratify 18 Common Street Expenses FY23 March 2, 2023.
Ratify Library Books warrants dated  FY23 March 2, 2023.
Motion to approve to ratify all payments by ,  2nd , all voted in favor
Library
FY2024 Budget has been submitted to the Town Administrator.
We have posted a part time position for a Library Assistant for Saturdays and 3 hours per week, total of 6 hours per week.  We have had 2 staff members resign during COVID and need to be replaced for assistance to current staff.  We have 3 applicants and they will interview them during the first week of April.
Brenda has collected copies of the front and back of National Grid bills from previous years to submit for reimbursement from the insurance company. The November-December bill was over $900. for the library.  Brenda reached out to Lee, the MIIA Insurance Adjuster and he said a report of the project is forthcoming.  
CIPC list from 2021-2025 must be reviewed and updated for the March Department Head meeting.
Museum passes are being purchased, Julia conducted a survey to the community for what other passes they would like to see. . 2 We did not renew and added 2 other passes.  

Library Annex
We moved furniture and moved museum materials upstairs and the larger meeting room downstairs.  The major use of the Annex is meeting rooms and this move will make easier accessibility for town organizations.  Exterior motion lights are working great on the porch and driveway.
Matt Bansfield has submitted an invoice for cleaning of the gutters and other jobs as maintaining the water system in the Annex during the deep freeze (blow dryer on pipes, etc.). Computer updates for the library and the Annex.
Reasonable accommodations for people with disabilities are available upon request.  When making such a request, please include a description of the accommodation that you will need, including as much detail as possible, along with your contact information.  Email requests to:  brookfieldlibrary@gmail.com or call 508-867-6339.  In order to meet you request, please provide seven days’ notice prior to the date that the accommodation is needed.  Although every attempt will be made to provide the accommodation with less than seven days’ notice, it may not be possible.
Next Trustees meeting is Monday, April 10  at 6:30 p.m.  Library.
Motion to adjourn at 8:04 pm motion  2nd,  all voted in favor.